Job Description
Job Title:
Construction Administrative Assistant
Location:
1020 Metropolitan Avenue, Leavenworth, Kansas 66 048
Pay Range:
$50K - $68K/year plus benefits
Client:
Federal Bureau of Prisons
Project Name:
Federal Correctional Institution (FCI) Leavenworth Prison
Project Duration:
1 year
Anticipated Start Date:
November 2026
Project Details (Size, SOW, Site Background, etc.):
Size of Project: $460M
SOW: Provide construction administrative services in support of construction management team, FBOP Owner representatives and other stakeholders.
Daily Responsibilities:
Performing general office support functions including receiving calls, visitors, incoming mail, managing office supplies, perform a variety of administrative, clerical, and data collection tasks
Taking notes and preparing a variety of correspondence or meeting minutes from rough notes or brief or limited comments requiring reference to files, regulations, or previous reports
Preparing timely correspondence or submittals utilizing a variety of software programs
Receiving, reviewing, organizing, transmitting, filing, or arranging delivery of a variety of records, correspondence, technical documentation, samples, packages, etc. to ensure timely action by construction managers, contractors, or other key project stakeholders to facilitate or support construction management operations
Compiling consolidating, coordinating, and organizing a wide variety of data as necessary to support construction management operations
Formatting and labeling automated documents and reports; establishing and maintaining control logs, preparing data in prescribed format and preparing necessary forms and working files essential to operations
Tracking construction modifications, contractor requests for clarification, and material submittals for the office assigned projects
Entering and maintaining program data in electronic databases; establishing and maintaining a variety of automated and manual records systems reflecting technical and administrative data
Preparing and compiling a variety of reports, correspondence, and program status documents, consolidating information into comprehensive documents and preparing final form for review
Tracking purchases and receipts and preparing necessary purchase tracking reports for submission
Arranging meetings or conferences to include locations, schedule, agenda, reservations, and attendance lists.
Maintain spreadsheets and other tracking tools for Ball in Court tracking of tasks required of project team and stakeholders.
Required Qualifications (Experience, Education, Certifications, Clearances, etc.):
Shall have a High school diploma and a minimum of 5 years of construction administration experience
Shall be proficient with Microsoft Office software and the ability to create and edit Microsoft word and excel files. Shall be proficient with Adobe Acrobat and be able to create and edit .pdf documents.
Good written and oral communication, organizational, and interpersonal skills are required
Ability to bring assignments to completion independently
Ability to work in a high volume, dynamic team environment
Proven record of accomplishments of office administration
Shall be a US Citizen
Prefer
red Qualifications:
Experience with Construction Management software such as Kahua or Procore
Experience with editing documents in Bluebeam
Work Schedule:
This is an onsite position requiring a standard schedule of 8 hours per day, 5 days per week. Occasional Saturday work may be required based on project needs
Job Tags
For contractors, Casual work, Work at office